Privacy policy.

Welcome to the Yoga Where U R Planted (YWURP) online hub. Your privacy and the security of your personal data are paramount. YWURP therefore collects and manages your personal data with the utmost care and takes specific measures to keep them secure. Below, you will find details on the processing of your personal data when you provide information on the website (contact and other forms, email list subscription, workshop, class or program intakes and feedback surveys) on the website or in relation to services purchased on yogawhereurplanted.com .

Your personal data is processed in accordance with data protection and privacy regulations, including the General Data Protection Regulation. In this privacy statement, what personal data is processed and for what purpose are explained. Please read it carefully. If you have any questions, feel free to contact YWURP via emily@yogawhereurplanted.com .

Data Controller

Yoga Where U R Planted is the party responsible for all data processing. It is a United States LLC that mostly operates within the US and Europe.

Collection & Processing of Personal Data

In order to apply for any group or private sessions, memberships, workshops or courses, you are required to complete the website's registration form. This allows YWURP to assess your needs and the safety of your participation in these offerings. As a result, your personal data must be processed. It is only processed if YWURP has a legal basis for doing so.

The categories of personal data that YWURP collects and processes when you complete the registration form on the website are as follows:

  • Contact data. YWURP processes personal data which is necessary to get in touch with you after your registration, such as your name and email address.

  • Experience data. YWURP processes personal data which is necessary to verify your experience with the practices offered and requested.

  • Preference data. YWURP processes personal data which is necessary to understand your preferences and wishes for our practice together. This can include some basic information about practices, positions, styles, methods and other things that you would like to/can or would not like to/cannot do that may be relevant to the service you are requesting. You may provide some optional additional information about your responses. In the event that the optional explanation includes medical or health information, it will be treated as described below.

Legal Bases for Processing

Your personal data is only processed in the event of one of the legal requirements established by current legislation, and specifically:

1. For the conclusion and execution of an agreement of which you are a part or in order to take steps, at your request, prior to entering into an agreement. This legal basis legitimizes the processing of personal data which occurs with
the following activities:

  • Contact. Your personal data to get in touch with you about your completed registration via the website. Sometimes, YWURP may have additional questions regarding your registration or may need to send you confirmation that your registration has been approved as well as further information about participating in one of YWURP's offerings.

  • Verification of registration. Your personal data is used to verify the information you have supplied on the registration form on the website.

2. For compliance with legal obligations. Your personal data may be processed if required to do so in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency.

3. For legitimate interest. Your personal data is processed where it is in legitimate interest to run a lawful business and to promote and innovate that business, including preventing fraud or criminal activities, as long it does not outweigh your interest.

Medical & Health Data

After your registration form is processed, your medical and health information will be requested. This information is collected to be taken into account during and in preparation for or follow up on sessions, workshops and courses and to specifically advise you which offerings may or may not be suitable for you. This medical and health data is necessary for your own safety and health as well as for maintaining YWURP's professional practice standards.

Your medical and health data will, of course, be handled with complete confidentiality.

Transfer to Third Parties

Your personal data may be shared with the following categories of third-parties, for the purposes described in this privacy policy:

Collaborators

In the event that a session, workshop or course you request to participate in will be offered in collaboration with another provider, your contact details will be shared with them so that they are aware of who their students are and how they can get in touch with them. Your experience, preference and health and medical data may be shared with them, if there is legitimate interest and use to do so, so that they can adapt their lessons accordingly and provide you with safer and more personalized guidance.

Service providers

Your personal data may be shared with YWURP's service providers, such as parties engaged to provide and support YWURP's services or assist in protecting YWURP's systems and other business-related functions. YWURP will ensure your data is only being used in a way similar to, or for a similar purpose, as the purpose for which your personal data has been gathered and only in accordance with this Privacy Policy and any legal obligation.

Competent law enforcement, regulatory or government bodies

Your personal data may be shared with third parties, if obliged to do so pursuant to a statutory provision or a decision of the court or supervisory body, or if this is necessary in the interest of preventing, detecting or prosecuting criminal offenses (such as fraud or scams).

Advertising parties

YWURP may partner with third-party advertising networks (Google) and social media platforms (such as Facebook, Instagram, Pintrest, YouTube and LinkedIn) to display advertising on the website or to manage and place advertising on other sites.

YWURP will never transfer your personal data to any third party for their own direct marketing use.

Security

YWURP has taken technical and organizational security measures to protect your personal data from misuse, loss, unauthorized access, undesirable disclosure and unauthorized alteration. All employees and all persons involved in data processing are obliged to comply with the data protection laws and to handle personal data confidentially. In the case of collection and processing of personal data, the information is transmitted in encrypted form to prevent misuse of the data by third parties. Security measures are constantly being revised according to technological developments.

Data transmission over the internet (i.e. email communication) may involve loopholes in security. It is not possible to protect such data completely from third-party access. Nevertheless, YWURP will always process personal data in a manner that ensures appropriate security of that data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures.

Storage

YWURP stores your personal data for a limited period of time, with the timeframe depending upon the type of activity that is involved in processing your personal data. After this limited period, your data will be permanently erased or otherwise rendered anonymous in an irreversible way. Your personal data is stored in compliance with the terms and criteria specified below:

  • Contact data. Your contact data will be stored for a maximum of six months after you have completed your last session, workshop or course, or as long as you give YWURP consent to stay in touch with you. If our interaction ends abruptly for whatever reason, six months after our last contact, your information will be erased. YWURP values staying in touch with you, yet this desire must be mutual and YWURP always asks for your consent. In case you decide not to participate in one of YWURP's offerings, do not qualify for participation or it is determined that participation is not in your current best interest health-wise, financially or for any other reason, your contact details will be stored for a maximum of two weeks after our last correspondence unless otherwise requested by you.

  • Experience data. Your experience data will be stored for a maximum of six months after you have completed your last session, workshop or course, or as long as you give YWURP consent to stay in touch with you. In case you decide not to participate in one of YWURP's offerings, do not qualify for participation or it is determined that participation is not in your current best interest health-wise, financially or for any other reason, your contact details will be stored for a maximum of two weeks after our last correspondence unless otherwise requested by you.

  • Preference data. Your preference data will be stored for a maximum of six months after you have completed your last session, workshop or course, or as long as you give YWURP consent to stay in touch with you. In case you decide not to participate in one of YWURP's offerings, do not qualify for participation or it is determined that participation is not in your current best interest health-wise, financially or for any other reason, your contact details will be stored for a maximum of two weeks after our last correspondence, unless otherwise requested by you.

In addition, YWURP has a legitimate reason to store your data longer in case it is necessary to establish, or to properly deal with, legal claims, investigations or lawsuits. Where possible, YWURP will store this data in its offline, encrypted archive and not in its day-to-day systems.

Your personal data will be stored on a local storage device, wherever virtual services are being offered at a given time (mostly in the United States and Europe).

Changes to This Privacy Policy

YWURP reserves the right to modify this statement. It is recommended that you consult this statement on a regular basis, so that you remain informed of any changes.

Your Privacy Rights

You have the right to view and change the personal data that has been collected from you. You have the right to object to the processing of your personal data. In certain cases, you can also ask that YWURP limit the processing of your personal data, erase your data, transfer your data to another data controller or have it deleted. If you wish to do any of these, please send a request to: emily@yogawhereurplanted.com and indicate that it concerns a personal data request. 

Please enclose a copy of your identity document so that YWURP can verify that you are the person submitting the request. Make sure that you conceal your passport/local ID photograph and ID number. This is to protect your privacy. You will receive an overview of your data or a response to your request within one month of your request. This information will be stored until we are sure that you are satisfied with our response.

Right to Make Complaints

You can submit a complaint about the processing of your personal data. If YWURP does not meet a request for access, rectification, objection, restriction, erasure or transfer of your personal data, you can submit a complaint to the Data Protection Authority in your country.

If you are unhappy with how the complaint was resolved, you can lodge an appeal with the courts.

Contact Details

Yoga Where U R Planted
Email: emily@yogawhereurplanted.com
Also, feel free to get in touch via the YWURP contact form.

(May 2022)